7th April 2016
19:00 – 21:00
National Cycling Centre
- Apologies
- Review of 2015 AGM minutes
- Secretary’s report
- Treasurer’s report
- Election of officials
- Event date fixing
- Proposals
- Close of business
The following proposals have been received from members
- All league members accept the League Rules and its Constitution
- Online Entry is to be adopted upon the discretion of the organiser in order to reduce the tasks at signing on. The on line entry will also provide the means to restrict entries where the venue restrictions and allocated Commissaire deem appropriate.
- Entries to Races with restricted race fields will be on a first come basis. Once the Veteran-Woman’s Category is full, a Veteran entrant is welcome to enter the Senior race if a full field has not been reached, however will not be eligible to League points.
- New venues to the race calendar will require to be inspected by a Senior NW Commissaire for suitability and course at least 8 weeks prior to the race. The organiser should have a draft course ready for each race in line with the NWCCA Organisers Race Pack.
- A Novices race will be run to start 1 minute after the Youth start, on the same course and race duration. The novices race will be run on a Go Cross basis with manual recording of numbers and prizes limited to medals for the 1st 3 riders. Riders who are not NWCCA members are eligible to ride the Novices race. The riders who have completed in 3 novice races will be encouraged to join the NWCCA league for their category.
- Race timings:
- Youth and Novice – 10.30am, duration of 30 mins for lead riders
- U12 – 11.30am – 15 minutes duration
- U10 – 12.00am – 10 minutes duration
- U8 – 12.20pm – 10 minutes duration – followed by a break for officials and for Vet pre-riding the full course.
- Veteran-Women’s Race – 1.00pm – 40 minutes duration
- Senior -Junior – 2.15pm – 50 minutes duration.
Veteran riders will be allowed to sign on from 11.30am and no later than 12.30am .
Senior -Juniors will sign on after 12.30am and no later than 1.45pm.
- Keep the vets and women’s race as it is but, have a staggered start e.g.
V40 men gridded and started at 12:45pm
V50 men & all women gridded and started at 12:47pm
(there will be a separate league table for the vet 50 men & women) – Mick Speirs
- The issue of expenses to Officials and defined Technical assistants will be managed by the NWCCA.
- The NWCCA race levy is to be raised to £1.50 for the Senior, Junior, Veteran and Women’s categories to cover the additional services provided in race organisation.
- Non BC members or riders failing to produce a valid BC membership card will have to pay a £3.00 day license surcharge. The promoting club is eligible to retain £1.00 of the surcharge.
- It will be the responsibility of Organisers to issue the list of prize winners for display on the NWCCA website and NWCCA Facebook pages within 5 days of the race result being issued.
New proposals:
- A position of Logistics Officer will be created for the movement of race equipment to and from a race venue. This position will be eligible to expense reimbursement.
- A fixed entry fee is £13.00 will be applicable for Senior, Veteran and Womens categories for NWCCA registered riders. Juniors who are NWCCA registered will have an entry fee of £10.00.
- To provide age and gender equality, the prize value for the category winners will be the same for Junior, Senior, U23, V40, V45, V50, v55, V60 and V65, Senior Lady, V40 Lady and V50 Lady categories. The quantity of prizes will be to the BC regulations of one prize per 5 riders in each applicable category and so large number of riders in a particular category will be allocated a high proportion of the prize fund. The same prize value for the places second onwards will also be equal across the categories where possible.
- The prizes issued on the day will be restricted to the First 3 riders in each race and leading Lady. The Organiser will distribute prizes via on-line payment such as Paypal within 2 weeks of the issue of results.
